AI in SharePoint: New Features for Smarter Content Management

For many organizations, SharePoint has been the place where documents, intranet pages, and project information are stored for years. With the new AI features, that role is changing more and more clearly. SharePoint is becoming not just a storage location, but increasingly a smart knowledge platform within Microsoft 365.

Skills: repeatable AI actions

SharePoint Skills allow you to define repeatable AI actions. Instead of writing the same prompt over and over again, you can use predefined workflows for tasks such as summaries, checks, or document analyses. This makes AI more consistent and easier to integrate into processes.

Automatically Fill in Metadata

With Autofill Columns, AI can recognize information from documents and automatically populate metadata in SharePoint libraries. This includes document type, project name, subject, date, or a brief summary. This is particularly valuable for document management, since metadata is often entered incompletely or inconsistently in practice. By providing smarter support for this, documents become easier to find and manage.

At Ditio, we see these AI features primarily as an opportunity for organizations that take their information management seriously. AI makes SharePoint more powerful, but only if the foundation is right. Good document structures, metadata, permissions, ownership, and governance remain essential.

After all, reliable AI starts with reliable information.